Project Officer – CESP ( Bamba)

To provide specialized support for the implementation of Sponsorship operations within the area development programme.

The position supports the Area programme manager in ensuring Sponsorship is well integrated within the area programme including assuring the accurate and timely processing of correspondence and monitoring of child well-being outcomes for all Registered Children.

In order to perform this role effectively, the PO CESP must be able to effectively communicate World Vision’s Christian ethos and demonstrate quality of spiritual life that serves as an example to others

Major Responsibilities:

Sponsorship Management 30%

  • Coordinate the successful roll out of all sponsorship System program elements in the ADP
  • Ensure establishment of community led care and protection of children committees within the ADP.
  • Ensure Children participation and voices are integrated in all ADP activities.
  • Coordinate staff and children in program spiritual nurture activities within the ADP area.
  • Empower community on sustainability of Projects
  • Ensure all child data collected in the field are keyed into Single STEP and reports generated to inform ADP programming.
  • Manage the implementation & utilization of Single STEP application System in the ADP.
  • Ensure that Single STEP is maintained as per the sponsorship standard
  • Ensure the successful roll out and correct use of sponsorship software (Single Step, Horizon Smart Phones and rich media technology etc and any other new software introduced by the Global centre from time to time) in the ADP
  • Ensure use of current versions of Single step and support upgrading processes when they are released by the Global Centre in the ADP.
  • Coordinate training / capacity building/refresher of other ADP staff, Local Partners and conduct regular monitoring to ensure that Community led child protection and participation sponsorship standards and business processes are adhered to in the ADP and that they achieve or surpass Sponsorship SOI.
  • Establish active Community led RC monitoring system in the ADP and follow up to ensure timely responses of sponsorship correspondences.
  • Ensure a quality assurance system for the Single Step processes in the ADP.
  • Coordinate documentation and sharing of best practices in the ADP to enable staff to achieve and/or surpass established SOI.
  • Impart appropriate coaching to ADP sponsorship staff in order to equip, motivate and empower them to meet or surpass the established SOI.
  • In consultation with ICT department, trouble shoots any Sponsorship system related problems in the ADP
  • Ensure the use of current version of all software and equipment in Sponsorship.
  • Ensure all child protection issues are reported timely and followed through.
  • Provides subject matter expertise for integration of sponsorship requirements with development process and child participation.
  • Coordinates Integrated Activity Plan to link sponsorship requirements with technical projects and other Area Program activities.
  • Perform quality checks on plans and budgets, interpretation of data collected from the field before being keyed to Single Step.
  • Ensure timely generation and sharing of Sponsorship reports to include SOI and CWB reports.
  • Provide input during planning and budgeting to ensure adequate allocation of resources for the department.
  • Based on ADP sponsorship management model, coordinate implementation of sponsorship in line with approved business processes, guidelines and WVI standards.
  • Coordinate capacity building for partner local institution and conduct regular support supervisory visits.
  • Ensure utilization of Single Step data to inform programming of technical programs.

Quality Assurance – Monitoring, Reporting and Documentation 25%

  • Engage relevant sectorial department’s community leaders, government administrators and partners in planning and monitoring activities.
  • Ensure alignment of all Sponsorship, Christian Commitment and protection DME activities with the stipulated DME standards
  • Guide community leaders and other partners in monitoring Sponsorship, Christian Commitment and protection progress on a scheduled basis
  • Analyze, share and appropriately utilize Sponsorship, Christian Commitment and protection information gathered in all ADP monitoring activities
  • Facilitate regular reflection meetings to ensure action on all issues from the monitoring reports.
  • Develop quality Sponsorship, Christian Commitment and protection reports whether Annual, Semi-annul or monthly management reports in line with WV reporting guidelines.
  • Identify best practices in Sponsorship, Christian Commitment and child protection in at the ADP for documentation.
  • Facilitate the community in identification and responding to quality Sponsorship, Christian Commitment and Child protection needs
  • Ensure effective integration of Sponsorship, Christian Commitment and protection interventions with other projects in the program.

Enhanced Empowerment & Capacity building 10%

  • Mobilize community members and facilitate empowerment programs for ownership and sustainability of projects implemented in the ADP area
  • Build capacity of communities and partners on integration for synergy & community based monitoring for sustainability of program interventions
  • Establish specific capacity building mechanisms for effective delivery & sustainability of project interventions
  • Build the protection partners (e.g. School BoMs, CBOs, AACs, churches, FBOs) to enable them effectively intervene in Child Protection.
  • Take a lead in building ADP staff and community capacities in sponsorship, Child protection and Spiritual nurture through trainings and other information sharing avenues to handle project activities effectively
  • Together with partners, conduct regular reflection and learning events
  • Evidence of child participation in the various Inclusions of child protection advocacy areas in each sector.

Advocacy, Engagement Networking & Partnerships 10%

  • Gather and provide quality feedback and data to be used to develop technical papers and recommendations on key issues for external engagement with decision makers
  • Establish and sustain working relationships with Government Departments and Agencies relevant to the programme’s focus area at the Ward, Sub County and County levels
  • Participate in the Annual County Government’s Planning and Budgeting process and influence resource allocation to the priority needs of the most vulnerable groups within the Programme Area
  • Ensure that Program participants and partners are kept informed of all the Government laws and policies in respect to the Technical Program being implemented and any changes to government laws, policies and budgets
  • Work with partners and coalitions to engage in advocacy activities with the government structures at the County level, to address the needs of local communities and inform national level advocacy initiatives
  • Work with community groups to utilize advocacy approaches such as Citizen Voice and Action (CVA) and Child Protection Advocacy (CPA) to enable service users and local partners to engage directly with local government service providers to improve the quality of government services for children and to generate information and evidence for use in national level advocacy work.
  • Ensure effective mobilization of community groups, youth and children, empowering them to hold their governments to account
  • Support communities groups, youth and children to engage constructively with duty bearers and service providers to improve access to, and quality of, essential services

Resource Acquisition 10%

  • Provide information to inform fund raising initiatives for sponsorship operations
  • Develop timely and accurate funding proposals in line with donor requirements and WVK standards in collaboration with ADP Manager and other sector specialists
  • Mobilize the community for community contribution for project interventions

Integration 10%

  • Ensuring Integrated Sponsorship, Protection and Spiritual nurture monitoring with other program activities

Others 5%

Any other duty as assigned by the Supervisor

Qualifications: Education/Knowledge/Technical Skills and Experience

 Bachelor degree in social sciences or any other related field.

 Minimum two years working experience in sponsorship operations

 Ready to comply and live up to and in accordance with the organization Ideals and Core Values

 Knowledge of Microsoft Office, database applications and other related applications in children in ministry

Other Attributes and responsibilities

 Must have outstanding oral and written communications and relationship skills

 Good analytical and problem solving skills

 Ability to take initiative and work with minimum supervision

 Cross-cultural sensitivity

 Ability to maintain performance expectations in diverse cultural contexts

 Commitment to World Vision Core Values and Mission Statement.

 Proposal/concept paper writing skills for fund raising

How can we help you?

Contact us at the PMI Kenya office at Kilimani or submit a business inquiry  at our contact us page.

We provide opportunity for those who wish to excel in Project Management to join as Volunteer for the PMI Kenya Chapter. We are constantly looking for people to assist with a diverse range of activies.

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